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How to share big files with others over email
In This Article
Need to share a large file over email but have been hit with an error message? This common issue can be incredibly frustrating, especially if you need to send important files as soon as possible.
Luckily there are a few ways to get around this limit and send large files over email, with the best way being to upload the files to a cloud service and then sharing this via email instead.
It might sound complicated, but it’s easy to do. Read on to learn how to do this and send up to 10GB of files instead.
What you’ll need
The short version
Step1
Open your email account
We’ll be demonstrating using Gmail and Google Drive however the steps are fairly similar to Outlook and OneDrive too.
Step2
Open a new email or reply to an existing email thread
Act accordingly depending on whether you want to send your files in a new email or continue an existing conversation. Regardless, the following steps are the same.
Step3
Click on the Drive icon
You’ll find this icon listed on the bottom panel of your message.
Step4
Choose your file or folder to share
If you have already added files to your Drive then you’ll find them listed in My Drive. If not then you can simply upload your file at this point by clicking the Upload button (highlighted here) and selecting your files from your device.
Step5
Send your email
Once you’ve chosen your file it will be placed in your email as a link. You may also receive this pop up which allows you to alter the permissions of the file, allowing readers to edit, comment or just view the files.
Troubleshooting
In short – yes, there are lots of other options. You could use an external service such asDropboxorWeTransferwhich both allow you to upload files and share links for free.There are limits to both and can be upgraded to paid subscriptions if necessary, however for the most part the free versions should be sufficient.
It depends on the email account but it’s usually around 20-25MB, however by sending files through Drive or OneDrive you can send files up to 10GB instead.
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Jess joined the Trusted Reviews team early in 2024, after working for almost three years in lifestyle and technology PR. Using the skills gained from her previous role, Jess has taken on a new challen…
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Why trust our journalism?
Founded in 2003, Trusted Reviews exists to give our readers thorough, unbiased and independent advice on what to buy.
Today, we have millions of users a month from around the world, and assess more than 1,000 products a year.
Editorial independence means being able to give an unbiased verdict about a product or company, with the avoidance of conflicts of interest. To ensure this is possible, every member of the editorial staff follows a clear code of conduct.
We also expect our journalists to follow clear ethical standards in their work. Our staff members must strive for honesty and accuracy in everything they do. We follow the IPSO Editors’ code of practice to underpin these standards.
